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general:basic_call_flow [2025/09/11 01:13]
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-====== Basic Call Flow ====== 
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-Every time you speak with a customer you will follow the same basic process. 
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-You will need logins for Konnektive CRM and FreshDesk. 
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-===== Greeting ===== 
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-Greet the customer with your name and ask for their phone number. You may also look up the customer by name or order number. 
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-Talk Track: //Thank you for calling Customer Service, this is ____. May I please start with your phone number?//  
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-===== Search for the customer ===== 
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-Use the CRM to find the customer: 
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-  - Click **Customer > Customer Service** to bring up the search form. 
-  - Click **Search Orders** to view results on the bottom pane. 
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-{{:crm_w_results.png|}} 
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-===== Confirm identity ===== 
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-You need to verify that you are speaking to the correct person. Have the customer confirm at least two pieces of information from the preview. 
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-Talk Track: //Alright, is this Ms Cindy Cramer in Las Vegas? And your email address is [email protected]?// 
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-===== Assist ===== 
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-Click on the name of the customer to open their account. 
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-Talk Track: //Great, I have your account open here. How may I help you?// 
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-The customer may have multiple issues; ensure that you address each one. 
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-===== Add a note ===== 
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-You must record notes for every interaction with a customer. Notes must include: 
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-  * What happened on the call 
-  * Why you made any changes 
-  * Whether the customer was irate or upset 
-  * If any BUZZWORDS were used 
-  * If any offers were made 
-  * If necessary, when you will call them back 
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-Click **+ Note** to add your note to the customer record. 
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-{{:plus_note.png|}} 
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-===== If necessary, set up a Call Back ===== 
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-If you have agreed to call the customer back, follow Managing Call Backs. :!: